Inbound Checklist: Non-DoD Civilians Published Sept. 7, 2023 Air War College AIR WAR COLLEGE CHECKLIST FOR INBOUND Non-DoD Civilian STUDENTS Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements. QUESTIONNAIRE. AWC Student Questionnaire AY27 Complete NLT 13 Feb 26. BIOGRAPHY & PHOTO. Send your bio and official photo to awc.studentops@us.af.mil NLT 13 Feb 26. REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101.. All students must complete and send the certificates to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” training courses from other branches of service/agencies are acceptable if you do not have an Air Force MyLearning account. The “Unauthorized Disclosure” CBT course for non-USAF personnel may be accessed at the following link: https://securityawareness.usalearning.gov/disclosure/index.html (NOTE: Please save a copy of your certificate. A record will not be maintained in the system for future reference). The Travel Card 101 can be located at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport TraX). GOVERNMNET TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor. SECURITY CLEARANCE. All US students (Active Duty, Guard, Reserve, Civilians) must have a current or interim Top-Secret (TS) valid through 20 May 2027. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP as Maxwell will not initiate security clearance upgrades for students. Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Transfers-in-Status (TIS) are no longer accepted, and all students will attend an indoc brief upon arrival. Please contact the AWC Security Manager Mr. Jeromey Altum (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions. TRANSCRIPTS. Civilian students must request their official undergraduate transcript be mailed or e-mailed to the Air University Registrar’s Office NLT 1 June. Please have your university send your official transcript electronically via Parchment (preferred method) to: Air University Resident Program. If your university utilizes National Student Clearinghouse Transcript Services, please have your university send your official transcript electronically via email to registrar@au.af.edu Or the university may mail your official transcript to: Air University Registrar, Attn: Admissions, 60 W Shumacher Ave, Maxwell AFB, AL 36112-6337 BASE ACCESS/COMMON ACCESS CARD (CAC). All students must have base access. All students must possess a valid DoD CAC prior to arrival at AWC that will remain valid through the duration of the academic year. Email AWC Student Operations awc.studentops@us.af.mil for any questions on this process. LEAVE. AWC will NOT authorize ordinary leave during the academic year, except for during a two- week holiday break in December; recommend taking sufficient leave prior to arrival at AWC. As of 28 Aug 2025 Printable Version