AIR WAR COLLEGE CHECKLIST
FOR INBOUND U.S. AD Air/Space Force STUDENTS
Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements.
QUESTIONNAIRE. AWC Student Questionnaire AY26 Complete NLT 14 Feb.
BIOGRAPHY AND OFFICIAL PHOTO. Send your bio and official photo (in a separate files) to awc.studentops@us.af.mil NLT 14 Feb.
GOVERNMENT TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor.
REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101. All students must complete and send the certificates to to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” and “Unauthorized Disclosure of Classified Information and CUI” courses in MyLearning for DAF personnel. The Travel Card 101 training is at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport Trax).
AMS-OKTA SURF AND LAST THREE OPBs. Send your SURF/Career Brief with the last 3 OPBs from newest to oldest in one, single PDF file to awc.studentops@us.af.mil NLT 11 July. New AMS/OKTA website: https://AF.Okta.Mil/ Tutorial: Combine or merge files into a single PDF, Adobe Acrobat
FITNESS STANDARDS. IAW DAFI 36-2686, 3.1.2. Officers must have a current passing Fitness Assessment (FA) prior to attending any resident ODE program. All US Air Force students are required to email their current PFA and BCM reports to awc.studentops@us.af.mil NLT 11 July. US Air Force students (Active Duty, Guard and Reserve) must maintain a current passing FA throughout the academic year IAW DAFMAN 36-2905. Member will also complete body composition measurements during their birth month while at AWC.
SECURITY CLEARANCE. All US students (Active Duty, Guard, Reserve, Civilians) must have a current or interim Top-Secret (TS) valid through 14 May 2026. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP. Losing units must complete a transfer of clearance to AWC upon PCS/TDY. Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Additionally, if you are currently filling an SCI-level billet, request your SSO to complete a Transfer-in-Status (TIS) to the AU/SSO (SMO: SSO AU) at Maxwell AFB, Alabama (DSN 94 312 493-6715, commercial 334-953-6715). Please contact the AWC Security Manager Mr. Jeromey Altum (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions.
NARRATIVE-ONLY PROMOTION RECOMMENDATION FORM (N-O PRF). Active Duty Air Force students must have a N-O PRF completed/processed by their losing senior rater and submitted to AFPC by the losing MPF, IAW AFI 36-2406, para 8.1.2.1. and para 8.1.5.6.1/4/6, Officers will not depart without a narrative-only PRF being accomplished unless an approved waiver was granted. Senior raters provide a copy of the narrative-only PRF to the ratee approximately 30 calendar days prior to departure for AF level training. This is a member and losing senior rater/MPF responsibility. AWC does NOT receive nor process PRFs.
myEVAL OPB. Active-Duty Air Force students must work with their losing unit to ensure their OPB is finalized in myEVAL prior to departure. IAW DAFI 34-2406, 1.4.2.2.1. officer evaluations are due to the MPF no later than 30 calendar days after close-out. Upon arrival, and once in-processed, if the OPB site is not finalized, the site can disappear. This is a known glitch due to the system not recognizing one individual moving to another PASCODE. To avoid any re-work or creating the OPB site from scratch, work with your unit to ensure it is signed and loaded in your records prior to departure. Lastly, not having a completed OPB, ahead of student in-processing, will cause delays in updating your record with correct student duty info.
LEAVE. Take sufficient leave prior to arrival at AWC to avoid falling into a “use or lose” situation during the academic year. AWC will NOT authorize ordinary leave to students during the academic year, except for a two-week holiday break in December. There is no Spring Break at AWC.
MYLEARNING. All US Air Force students (Active Duty, Guard, Reserve, Civilians) must be current in all their MyLearning training requirements throughout the academic year. This includes the three Total Force Awareness Trainings (TFAT) and trainings listed above. To establish a MyLearning account go to: https://lms-jets.cce.af.mil and log on.
IMR REQUIREMENTS. US Air Force students (Active Duty, Guard and Reserve) must maintain current IMR requirements throughout the academic year.
DEERS. All DoD students must update their information in DEERS by the first day of class. Each student can verify his/her information in DEERS by going to : https://milconnect.dmdc.osd.mil/milconnect/
ATTENTION MEDICAL/DHA OFFICERS: Keep your DHA/health.mil email addresses from previous unit. Your career field managers/headquarters will use this to communicate with you while you are here. You do not want to miss their communications while in a student status.
USSF SERVICE ADVISOR. USSF students have an on-site USSF advisor: Col Erin Dunagan, (334) 953-7171 (DSN 493-7171) erin.dunagan@au.af.edu
As of 19 Feb 2025
Printable Version
AIR WAR COLLEGE CHECKLIST
FOR INBOUND U.S. Air Force ANG & USAFR STUDENTS
Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements.
QUESTIONNAIRE. AWC Student Questionnaire AY26 Complete NLT 14 Feb.
BIOGRAPHY, PHOTO & SURF. Send your bio, photo (in a separate file) and a copy of your SURF or Career Data Brief (CDB) to awc.studentops@us.af.mil NLT 14 Feb.
REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101. All students must complete and send the certificates to to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” and “Unauthorized Disclosure of Classified Information and CUI” courses are in MyLearning for DAF personnel. The Travel Card 101 training is at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport Trax).
GOVERNMENT TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor.
SECURITY CLEARANCE.All US students (Active Duty, Guard, Reserve, Civilians) must have a current or interim Top-Secret (TS) valid through 14 May 2026. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP. Losing units must complete a transfer of clearance to AWC upon PCS/TDY. Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Additionally, if you are currently filling an SCI-level billet, request your SSO to complete a Transfer-in-Status (TIS) to the AU/SSO (SMO: SSO AU) at Maxwell AFB, Alabama (DSN 94 312 493-6715, commercial 334-953-6715). Please contact the AWC Security Manager Mr. Jeromey Altum (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions.
LEAVE. Take sufficient leave prior to arrival at AWC to avoid falling into a “use or lose” situation during the academic year. If leave is authorized, it will be processed on the 988 for your home station unit. NOTE: AWC will NOT authorize ordinary leave to students during the academic year, except for a two-week holiday break in December. There is no Spring Break at AWC.
ORDERS. Guard and Reserve students will need to have their orders certified prior to AWC arrival. This is a home station unit and member responsibility. PCS travel must be completed by the NLT date identified in the “AY26 Information” Tab of the “Inbound Students” section of the AWC website.
MYLEARNING. All US Air Force students (RegAF, Guard and Reserve)must be current in all their MyLearning training requirements throughout the academic year. This includes the three Total Force Awareness Trainings (TFAT) and trainings listed earlier. To establish a MyLearning account go to: https://lms-jets.cce.af.mil and log on.
FITNESS STANDARDS. IAW DAFI 36-2686, para 10.6.1.4., for AFR students must be current and passing according to military fitness standards as stated in DAFMAN 36-2905. For ANG, 11.3.4.2. Officers must meet all military fitness standards. All US Air Force ANG and AFR students are required to email their current PFA and BCM reports to awc.studentops@us.af.mil NLT 11 July. Students must maintain a current passing FA throughout the academic year IAW DAFMAN 36-2905. Member will also complete body composition measurements during their birth month while at AWC.
IMR REQUIREMENTS. US Air Force students (RegAF, Guard and Reserve) must maintain current IMR requirements throughout the academic year.
SERVICE ADVISORS. ANG and AFR students have on-site ARC advisors. They are:
AU AFR Advisor: Col Casey Cooley, (334) 953-8290 (DSN 94 312 493-8290), casey.cooley.1@us.af.mil
AU ANG Advisor: Lt Col Jeremy Harris, (334) 953-2128 (DSN 94 312 493-2128), jeremy.harris.3@us.af.mil
DEERS. . All DoD students must update their information in DEERS by the first day of class. Each student can verify his/her information in DEERS by going to: https://milconnect.dmdc.osd.mil/milconnect/
As of 6 Jan 2025
Printable Version
AIR WAR COLLEGE CHECKLIST
FOR INBOUND Non-DoD Civilian STUDENTS
Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements.
QUESTIONNAIRE. AWC Student Questionnaire AY26 Complete NLT 14 Feb.
BIOGRAPHY & PHOTO. Send your bio and official photo to awc.studentops@us.af.mil NLT 14 Feb.
REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101.. All students must complete and send the certificates to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” training courses from other branches of service/agencies are acceptable if you do not have an Air Force MyLearning account. The “Unauthorized Disclosure” CBT course for non-USAF personnel may be accessed at the following link: https://securityawareness.usalearning.gov/disclosure/index.html (NOTE: Please save a copy of your certificate. A record will not be maintained in the system for future reference). The Travel Card 101 can be located at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport TraX).
GOVERNMNET TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor.
SECURITY CLEARANCE. All Non-DoD Civilian students require a Secret Clearance valid through 14 May 2026. If your security clearance is within 90 days of the 5-year expiration date, you must begin the update process through your current security manager. Losing organizations must complete a transfer of clearance status to AWC upon PCS/TDY to AWC. If you are currently filling an SCI-level billet, request your current SSO for a Transfer-In-Status (TIS) to the AU/SSO (SMO: SSO AU) at Maxwell AFB, Alabama (DSN 94 312 493-6715/3606). Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Please contact the AWC Security Manager (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions.
TRANSCRIPTS. Civilian students must request their official undergraduate transcript be mailed or e-mailed to the Air University Registrar’s Office NLT 1 June. Please have your university send your official transcript electronically via Parchment (preferred method) to: Air University Resident Program. If your university utilizes National Student Clearinghouse Transcript Services, please have your university send your official transcript electronically via email to registrar@au.af.edu
Or the university may mail your official transcript to:
Air University Registrar, Attn: Admissions, 60 W Shumacher Ave, Maxwell AFB, AL 36112-6337
BASE ACCESS/COMMON ACCESS CARD (CAC). All students must have base access. All students must possess a valid DoD CAC prior to arrival at AWC that will remain valid through the duration of the academic year. Email AWC Student Operations awc.studentops@us.af.mil for any questions on this process.
LEAVE. AWC will NOT authorize ordinary leave during the academic year, except for during a two- week holiday break in December; recommend taking sufficient leave prior to arrival at AWC.
As of 6 Jan 2025
Printable Version
AIR WAR COLLEGE CHECKLIST
FOR INBOUND DoD Civilian STUDENTS
Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements.
QUESTIONNAIRE. AWC Student Questionnaire AY26 Complete NLT 14 Feb.
BIOGRAPHY & PHOTO. Send your bio and official photo to awc.studentops@us.af.mil NLT 14 Feb.
REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101. All students must complete and send the certificates to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” and “Unauthorized Disclosure of Classified Information and CUI” courses are in MyLearning for USAF personnel. “Cyber Awareness” course in JKO (or other branches of service/agency equivalents) are acceptable if you do not have an Air Force MyLearning account. For Non-USAF personnel, the “Unauthorized Disclosure” CBT course may be accessed at the following link: https://securityawareness.usalearning.gov/disclosure/index.html (NOTE: Please save a copy of your certificate. A record will not be maintained in the system for future reference). The Travel Card 101 training can be located at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport Trax).
GOVERNMENT TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor.
SECURITY CLEARANCE. All US students (Active Duty, Guard, Reserve, Civilians) must have a current or interim Top-Secret (TS) valid through 14 May 2026. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP. Losing units must complete a transfer of clearance to AWC upon PCS/TDY. Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Additionally, if you are currently filling an SCI-level billet, request your SSO to complete a Transfer-in-Status (TIS) to the AU/SSO (SMO: SSO AU) at Maxwell AFB, Alabama (DSN 94 312 493-6715, commercial 334-953-6715). Please contact the AWC Security Manager Mr. Jeromey Altum (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions.
TRANSCRIPTS. Civilian students must request their official undergraduate transcript be mailed or e-mailed to the Air University Registrar’s Office NLT 1 June. Please have your university send your official transcript electronically via Parchment (preferred method) to: Air University Resident Program. If your university utilizes National Student Clearinghouse Transcript Services, please have your university send your official transcript electronically via email to registrar@au.af.edu
Or the university may mail your official transcript to:
Air University Registrar, Attn: Admissions, 60 W Shumacher Ave, Maxwell AFB, AL 36112-6337
TRAVEL ORDERS.Civilian students attend AWC in a TDY status; ensure your travel orders reflect two fund cites: one for FY25 and one for FY26. Also, work with your home station Commercial Travel Office (CTO) and Orders Approving Official (AO) to help you find lodging in accordance with local per diem rates. Later in the school year (around Spring), you will need “dual lodging” authorized due to a concurrent TDY.
PAY and LEAVE RECORDS. Because civilian students attend AWC in a TDY status, their pay and leave records are maintained by their home station. Take sufficient leave prior to arrival at AWC to avoid a “use or lose” situation during the academic year. AWC will NOT authorize ordinary leave during the academic year, except for during a two-week holiday break in December. There is no Spring Break at AWC.
COMMON ACCESS CARD (CAC). All students must possess a valid DoD CAC prior to arrival at AWC. If you do not have one, you must obtain one at the nearest RAPIDS Issuance Facility with two valid forms of identification (RAPIDS Locator Website: https://idco.dmdc.osd.mil/idco/locator).
DEERS. All DoD civilians must update their information in DEERS by the first day of class. Each student can verify his/her information in DEERS by going to: https://milconnect.dmdc.osd.mil/milconnect/
As of 6 Jan 2025
Printable Version
AIR WAR COLLEGE CHECKLIST FOR INBOUND
U.S. Army/Coast Guard/Marine Corps/Navy STUDENTS
Upon notification of selection for AWC, all inbound students should access the “Inbound Students” tab on the school website for up-to-date information and reporting instructions. Immediately upon notification, students must email AWC.StudentOps@us.af.mil. Once an email is received, AWC Student Ops will send the student a welcome email with administrative requirements.
QUESTIONNAIRE. AWC Student Questionnaire AY26 Complete NLT 14 Feb.
BIOGRAPHY & PHOTO. Send your bio and photo (in a separate file) to awc.studentops@us.af.mil NLT 18 April.
REQUIRED TRAININGS: DOD CYBER AWARENESS, DOD UNAUTHORIZED DISCLOSURE, AND TRAVEL CARD 101. All students must complete and send the certificates to awc.studentops@us.af.mil NET 1 May. All training must be valid through the duration of the academic year. “Cyber Awareness” courses in JKO (or other branches of service) are acceptable if you do not have an Air Force MyLearning account. The “Unauthorized Disclosure” CBT course for non-USAF personnel may be accessed at the following link: https://securityawareness.usalearning.gov/disclosure/index.html (NOTE: Please save a copy of your certificate. A record will not be maintained in the system for future reference. The Travel Card Training 101 is at: https://www.defensetravel.dod.mil/neoaccess/login.php (Passport Trax).
GOVERNMENT TRAVEL CARD STATEMENT OF UNDERSTANDING (GTC SOU). A prefilled GTC SOU will be emailed to students in the spring. Students should sign as the cardholder and return to awc.studentops@us.af.mil. AWC staff will sign as the supervisor.
SECURITY CLEARANCE. All US students (Active Duty, Guard, Reserve, Civilians) must have a current or interim Top-Secret (TS) valid through 14 May 2026. If your TS clearance is within 90 days of the 5-year expiration date, you must complete your e-APP/SF-86 with your current security manager. NOTE: If you do not currently have a TS clearance, please initiate it with your Unit Security Manager ASAP. Losing units must complete a transfer of clearance to AWC upon PCS/TDY. Valid Cyber Awareness and Unauthorized Disclosure training certificates (above) must be submitted to awc.studentops@us.af.mil prior to in-processing. Additionally, if you are currently filling an SCI-level billet, request your SSO to complete a Transfer-in-Status (TIS) to the AU/SSO (SMO: SSO AU) at Maxwell AFB, Alabama (DSN 94 312 493-6715, commercial 334-953-6715). Please contact the AWC Security Manager Mr. Jeromey Altum (DSN 94 312 493-1398 and commercial (334) 953-1398) or via email at jeromey.altum.2@us.af.mil with questions.
TRANSCRIPTS. Sister Service students must request their official undergraduate transcript be mailed or e-mailed to the Air University Registrar’s Office NLT 1 June. Please have your university send your official transcript electronically via Parchment (preferred method) to: Air University Resident Program. If your university utilizes National Student Clearinghouse Transcript Services, please have your university send your official transcript electronically via email to registrar@au.af.edu
Or the university may mail your official transcript to:
Air University Registrar, Attn: Admissions, 60 W Shumacher Ave, Maxwell AFB, AL 36112-6337
LEAVE. Take sufficient leave prior to arrival at AWC to avoid falling into a “use or lose” situation during the academic year. AWC will NOT authorize ordinary leave to students during the academic year, except for during a two-week holiday break in December. There is no Spring Break at AWC.
SISTER SERVICE INPROCESSING. Sister Service students will get a separate message from their respective AWC Service Advisor outlining their service-specific in-processing requirements and dates in addition to the AWC reporting-in and mass in-processing requirements. See contact info below:
USA Advisor: COL Adam Hilburgh, (334) 953-4837 (DSN 94 312 493-4837), adam.hilburgh.mil@au.af.edu or contact his assistant alxiss.gibbons@us.af.mil (334) 953-2226 (DSN 94 312 493-2226).
USMC Advisor: COL Jimmy Hicks, (910) 467-3579 (DSN 94 312 493-2122), jimmy.hicks.2@au.af.edu
USN Advisor: CAPT Steven Dradzynski, (334) 953-7649 (DSN 94 312 493-7649), steven.dradzynski@au.af.edu
DEERS. All DoD students must update their information in DEERS by the first day of class. Each student can verify his/her information in DEERS by going to https://milconnect.dmdc.osd.mil/milconnect/
As of 6 Jan 2025
Printable Version