EPASS Published Feb. 16, 2023 EPASS: Educational, Professional, and Administrative Support Services The EPASS program is managed by the Air University Library and the 42d ABW Contracting Squadron (42d CONS). The EPASS Program Manager, Ning Sakorn (firstname.lastname@example.org), can assist with the process and provide templates and examples for the Purchase Request (PR) package. What is EPASS? • A mandatory-use contract vehicle for all Air University Educational Services requirements. • Organizations must supply funding; EPASS does not provide financing. • Non-AU organizations may also use EPASS for educational services. • EPASS is a contracting program that uses established blanket purchase agreements (established pricing by type of job and degree level required) with approved vendors. • The advantage of EPASS is that it saves time over traditional contracting when contracting for educational service requirements. Examples of EPASS Domains and Labor Categories: • Professional Services: Instructors, Instructional Designers, Curriculum Developers, Course Developers, Instructor Training, and Professional Continuing Education (PCE) Training • Research Services: Academic Research Support, Research Subject Matter Experts, and Laboratory Specialists • Educational Technology: Simulation Support Specialist, Graphic Design Specialist, Media Specialist, Video/Film Production Specialist, Information Technology Professional Specialist, and Introduction of New Information Services and Products Specialist • Administrative Support Services: Translation/Language Services, Financial Support Services, Program Support Services, Multimedia Services, Professional Certificate Support Services, Educational Accreditation Support Services, Book Logistic Services, Public Relations/Strategic Communications Services, Integrated Marketing Services, Challenge & Competition Services, Advertising Services, Training & Educational Materials Services, Integrated Consulting Services, Program Management Services, Writing Proficiencies Services, Register/Transcript/Competency-Based Services, Assessment Leadership & Personality Services, Assessment Testing & Test Management Services, and Grant Writing Services Using EPASS: Customers must provide certified funding and complete a PR Package. The process is coordinated with the EPASS Program Manager and submitted to 42d CONS. The required documents for submission depend on funding requirements: Under $250K: • EPASS Approval Letter • Form 9 Checklist • Statement of Work (SOW) • Coordinate SOW with Manpower, Civilian Personnel, and Security via email • Market Research • Independent Government Estimate (IGE) • Non-Personal Services Certification Over $250K: • EPASS Approval Letter • Form 9 Checklist • Performance Work Statement (PWS) • Quality Assurance Surveillance Plan (QASP) • Contract Support Approval (CSA) Letter with approved Requirements Approval Document (RAD) • Coordinate PWS with Manpower, Civilian Personnel, and Security via email • Market Research • Independent Government Estimate (IGE) • Non-Personal Services Certification • Task orders over $250k require a fully trained and duly appointed Contracting Officer’s Representative (COR) and Form. As needed for PR Packages: • AF Form 332 (Civil Engineering) • Communications-Computer Systems Requirements Document (CSRD) Important to Note: • Certified funds are required to accompany PR Packages. • The EPASS program manager will provide templates for the PWS/SOW, Market Research, and IGEs and guide customers through the EPASS process. • All EPASS task orders are for Non-personal Services (Contractor, not the government, supervises contract employees). • All EPASS task orders are performance-based. • The COR is responsible for inputting information into the Past Performance Information Retrieval System (PPIRS). In addition, if the contract is over $1M, the COR is responsible for inputting data into the Contractor Performance Assessment Reporting System (CPARS).