Inbound Checklist: Non-DoD Civilians

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  • Air War College

Non-DoD Civilian STUDENTS

 QUESTIONNAIRE.   Complete/return Questionnaire to NLT 1 Mar

 BIOGRAPHY, PHOTO & Civilian Service Summary.   Send your bio, photo (in a separate file) and a copy of your Civilian Service Summary to NLT 1 Mar

 NIPR ACCESS FORMS All students must sign and return the NIPR User Agreement Portfolio (containing 4 files) to NLT 1 May.

 MyLearning/Network Access. In order to establish your AWC e-mail and network account prior to your arrival, you must provide a copy of your DoD CyberAwareness Training course. DoD CyberAwareness courses in JKO and other systems do not interface with AF network. To create a MyLearning account, go to: and log on. NOTE: For non-CAC holders, you will need to wait until you acquire a CAC to do this.  Once you are logged on, select the “Air Force GoLearn” image, then click the “Total Force Awareness Training” drop down and complete the “Cyber Awareness Challenge” training.  AWC accepts the certificate from other branches of service or JKO, but at some point in the year you may be required to create an account in the Air Force MyLearning system and complete the training again.  If that becomes necessary, you will be provided the necessary information.  It is recommended that CyberAwareness be done No Earlier Than 19 May 2022 to prevent having to do it while at AWC.

 SECURITY CLEARANCE.  All Non-DoD Civilian students are required to have a Secret clearance to attend AWC.  Additionally, all inbound Non-DoD Civilian students are encouraged to initiate a Top Clearance investigation with their current Security Manager upon notification of selection to AWC, to potentially participate in TS-level electives and/or briefings.  If you are currently filling an SCI-level billet, ask your SSO for a Transfer-In-Status (TIS) to the AU/SSO at Maxwell AFB, Alabama (DSN 493-6715/3606).   Finally, if your TS clearance is within 60 days of the 6-year expiration date, you must begin the update process through your current security manager.  Please contact the AWC security manager (DSN 493-1399/commercial (334) 953-1399) with any questions.

 COMMON ACCESS CARD (CAC)All students must have a valid DoD CAC prior to arrival at AWC. If you do not have one, the process to obtain a CAC for Non-DoD personnel is sequential & as follows:

  1. Email Ms. Lynn Jones at, to request a TASS Form 1.  Complete the form and return it to Lt Col William Collins at  Lt Col Collins will complete the security portion of the form and forward to Ms. Jones.  
  2. Then Ms. Jones, who is trained as the Trusted Agent (TA) for this process, inputs the data you provided into TASS (Trusted Associate Sponsorship System).
  3. You will receive an e-mail with a username and password from the Ms. Jones asking you to log into TASS and complete your information. Once you have completed the information requested, then she will receive an e-mail from TASS to approve your CAC request.
  4. Once approved, you will receive an e-mail from TASS alerting you that your application for a CAC has been approved and asking you to proceed to the nearest RAPIDS Issuance Facility with two valid forms of identification (RAPIDS Locator Website:  This should be complete before arriving at Maxwell.

 TRANSCRIPT All civilian students must request their official undergraduate transcript be mailed or e-mailed to the Air University Registrar’s Office NLT 1 Jun 2022. Transcripts should be mailed to Air University Registrar; ATTN: Admissions; 60 Schumacher Ave; Maxwell AFB, AL 36112-6337. The school can also send the transcripts electronically to or Only one transcript is required from either the student’s bachelor or master degree, not both.

 LEAVE AWC will NOT authorize ordinary leave during the academic year, except for during a two- week holiday break in December; recommend you take sufficient leave prior to arrival at AWC.


As of 4 Oct 2021

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